ࡱ> O bjbjll 7Peeu?????SSS8SD*CC"eee@@@DDDDDDDGID?@@@@@D??eeD, , , @^?e?eD, @D, , ~2n4eGb5"3DD0D836WJ,WJ,n4n4&WJ?4@@, @@@@@DD&@@@D@@@@WJ@@@@@@@@@ :  MINUTES OF THE MEEETING OF THE FACULTY SENATE APRIL 29, 2020 PRESENT: J. Ausherman, C. C. Bowen, W. Bowen, M. Buckley, B. Cavender, B. Conti, A. Dixit, G. Dyer, B. Ekelman, D. Elkins, P. Falk, D. Forte, K. Gallagher, V.C. Gallagher, J. Ganning, J. Gatica, D. Geier, J. Goodell, C. Hansman, J. Hostutler, Y. Hung, M. Jackson-McCabe, M. Kalafatis, J. Kilbane, S. Koc, R. Krebs, A. Kumar, M. Kwiatkowski, S. Lazarus, J. Marino, K. McIntyre, B. Mikelbank, K. ONeill, M. Othman, G. Pettey, T. Porter, R. Raimer, B. Richards, A. Severson, A. Slifkin, A. F. Smith, J. R. Tighe, A. Van den Bogert, J. Visocky-OGrady. J. Bolt, T. Gaspar, M. Gibson, R. Gray, D. Grigore, T. Guzman, C. Heyward, S. Kent, E. McKinney, D. Lodwick, A. Robichaud, H. Sands, M. Thrash, O. Wahdan, J. Zhu. OTHERS PRESENT: M. Boboc, C. Bracken, D. Bruce, J. Holcomb, K. Neal, D. Rushton, R. Shelton, S. Storrud-Barnes, A. Sonstegard, J. Stimple, B. Yusko Approval of the Agenda for the April 29, 2020 Meeting Senate President William Bowen called the meeting to order. He noted that an additional Annual Report was received from the University Petitions Committee today and asked to amend the Agenda adding to IX. G., University Petitions Committee Annual Report. Dr. Bowen asked for a motion to approve the Agenda as amended. It was moved and seconded and the Agenda was unanimously approved by voice vote. II. Report of the Faculty Senate President Dr. William Bowen stated that we have hard choices to make and a lot of work to get done. This is the final Senate meeting of the spring 2020 semester but we will talk about later; there might be a motion about summer meetings. This has been a difficult semester. I expect that you are all pretty exhausted. I am pretty sure that everybody wants to get this semester off our backs and off our minds for a while but the fact of the matter is that it is not going away. We are deep in uncharted territory and navigating through it is forcing a lot of hard choices. Our participation in shared governance is more important now than ever. Todays meeting might go on an extra moment and hopefully it will stay informative and on track but we do have a lot of work to get done so please, if possible, stay in the meeting until we finish. Dr. Bowen reported that we have stopped doing Eulogies for now until we get back on campus but in order to pay respect and honor our recently deceased colleagues, Violet put together a list of Faculty that passed away over the last year that was included with todays meeting materials. Dr. Bowen read the names of all faculty who passed away the past year. He then asked for a moment of silence for our recently passed colleagues. Dr. Bowen reported that the Academic Steering Committee has been meeting weekly since our last full Senate meeting. The Committee acted for the Senate two times because academic decisions needed to be made immediately. But the Steering Committee would much rather have the Senate make all of the academic decisions and would like input from the full Senate over the summer so that in the event a vote is necessary, we would like the full Senate to be available. We will speak about this under new business. I understand that the plans for fall are uncertain but under at least under one scenario, there will be important academic decisions that need to be made in June and July so we will speak about that later. Professor Gallagher has been taking informal notes at the Steering Committee meetings but they have not been cleaned up and they have not been reviewed for accuracy by committee members. If you want to see those notes, let Violet Lunder know. If you want to listen to the stream of conversations, we also have those and audio tapes are available. The Academic Steering Committee is scheduled to meet next Wednesday, May 6, and I expect the committee to meet regularly over the summer. It would be really good to have backups so that each college is represented in case one of the regular members is unable to attend. You rightfully want information from the Steering Committee meetings so I will briefly summarize each of the meetings we have had since the last full Senate meeting. If faculty want information from Steering, summary meeting notes will be available. On April 8th, Steering considered a motion to extend provisions of the pass/fail option to the end of the summer term 2020, for a temporary a waiver of test score policy for graduate admission for the GRE and MCATS that parallels the one recently passed for undergraduate admission. Members of the Admissions and Standards Committee attended that meeting but they did not vote. Both motions passed. The Steering Committee also discussed the challenges of the records of Senate Minutes and it was made known that the Senate Officers are keenly aware of the issues and are working on them the best that we can. We are under temporary capacity constraints. Some of the information necessary in order to get some of the Minutes out is on the computer in the Faculty Senate Office and we dont have access to that. Some of it is at home on memory that has been infected with a computer virus that hit the campus just before we left and we are working on getting that in order. Now that the semester is over, this will soon become one of our top priorities. At the April 15th Steering meeting, I took the opportunity to clear a point about the Diversity Rubric and that point needs repeating here. Following the Senates March direction, to send the Rubric first to the Diversity and Inclusion Committee and then to the Faculty Affairs Committee, I went back and went into the email records and found an error in communication that went on prior to the time when the Rubric was brought to the Senate in March. Specifically, I found a message that had been sent by Professor Ronnie Dunn to initiate the process of bringing that to the Faculty Senate committee structure as early as October 2018. So ,to be clear, his effort to get the Senate to endorse the Rubric in March was not a top down effort to impose the Rubric on the Senate. That Rubric has now been considered by the Diversity Committee as the Senate directed and is now currently being considered by the University Faculty Affairs Committee. At the April 15th meeting of the Steering Committee, we also set out to develop the Agenda for todays Senate meeting which is what we usually do two weeks in advance of a meeting but the Agenda setting activity was put to the side because of another unsettling concern. That concern had to do with the possibility that the Universitys administration might be close to entering a contract with an on-line program management firm known as Academic Partners. That firm, I will call them AP, markets certain graduate programs and promises to bring in new enrollments and curricular agreements in successions to their partner university some of which have been found to be objectionable by faculties in other institutions. The arrangements and concessions were also found to be objectionable by our own faculty and administration somewhere around 2013 when 㽶ֱ acted to end the provision and the previous contracts that we had with them prior to that time. Dr. Bowen noted that in brief, the Steering Committee conversation centered on the need to have had conversations with the faulty of the programs under consideration and with the Faculty Senate much earlier in the process of negotiating any sort of another agreement with them. The consensus with Steering was that too many decisions had been made by the administration by circumventing or ignoring established rules and norms of shared governance. It does seem odd to me that the administration would enter into such conversations with AP without discussing anything with the program faculty even whether the curriculum can be kept alive and vibrant within he constraints that Academic Partners would impose. You might even think that faculty members who have invested years of their lives in mastering a discipline would have the best perspectives on the conditions necessary for efficiently learning and teaching it and that their judgment would be pivotal in any sort of related discussion. Curious about all of that, I subsequently had conversations with professors who have had experiences with AP. I read a couple of reports and saw the records of 㽶ֱ faculty members and retired faculty members and administrators who have had less than favorable experiences with AP. I have run into several program faculty members that have told me that in their views, a relationship with AP would stand to ruin the quantity and reputation of their programs. I have seen letters of congressional inquiry into APs practices as well as the report from the auditor for the state system of the University of Texas which substantiated several charges brought about against the State University of Texas at Arlington. I have sent that out to you by direction of the Academic Steering Committee. Those charges which were substantiated include that first, which students were admitted to on-line programs through which they call direct admission without thorough review; second, that UTA (University of Texas at Arlington) officials were inappropriately influenced by AP, and third, that some of the relationships between AP and the University of Texas at Arlington administrators involved violations of applicable conflict of interest and ethical standards of conduct. According to news reports, a similar outcome to the one at the University of Texas at Arlington also occurred earlier when the President of Arkansas State lost his position as a result of that universitys affiliation with AP. None of this bodes very well for the possibility of re-establishing a connection with AP. Members of the Academic Steering Committee were properly quite concerned about it. My own consternation about this state of affairs should be obvious to everybody here today. Dr. Bowen stated that it is his sincere hope that we have all been well represented in this by our President and his administrative colleagues and I hope that the President will speak directly to the Senate about this either in this meeting or the one coming up shortly to allay our concerns about it, especially in times like this of the Covit-19 situation and the fiscal constraints that we are facing that border on academic disaster, unilateral decisions are apt to be more harmful than beneficial and it would be helpful to know that the administration recognizes and intends to fully respect our tried and true norms and practices of shared governance not only on this matter but on all academic matters as well. On the matter of the contract with AP in particular for a full measure of shared governance to occur, would require that the views of the faculty members in the programs and the views of the appropriate Faculty Senate committees, should be heard and listened to and systematically considered in any related decisions. More than ever right now, the shared governance system that we are all a part of is vital. But even though timelines have to change, conventional processes have to remain flexible for the moment. Faculty members are experts in teaching responsibilities in dealing with curricula, in hiring, in research. The pandemic makes it more important than ever that faculty should have a pivotal role in all of those areas. These bring duties and responsibilities of good citizenship which we are all engaged in now as we sit here and there is plenty of people here in the university that take all of that very seriously. At the same time, administrators should actively avoid any sort of unilateral decision making in any of these areas. They need to do their work not only on behalf of the faculty but also in partnership with the faculty and the students. We all need to listen, we have to take in the full range of perspectives, we need to respect each other and to dedicate our work to the common good of the university and the things that we are about. If we do so, and if we keep the two-way lines of communication open going both ways, I feel very confident that 㽶ֱ can and will emerge a stronger and more effective institution than we are right now. Meanwhile, we have a whole lot of work to do. At the last Steering Committee meeting last week, we set the Agenda for today. Finally, this is the last scheduled meeting of the Senate and I have some people of the Senate that I want to thank. I have received so much help and support with the Faculty Senate over the past year and I cant thank everybody but I do have a couple of names that I want to mention. The first is both personal and professional and nobody could ask for a more loyal and trustworthy helpful partner than Professor Chieh-Chen Bowen. Thank you for everything you do for our university, for our students, and for me. Thank you to Professor Vickie Gallagher. Your passion, your helpfulness, your commitment to the role of Senate as Secretary and just being a faculty member more generally is truly awesome - you are amazing. Professor Gary Dyer your knowledge, your experience, your keen insights in higher education and shared governance, my gratitude to you happens in too many dimensions to fully express that you are an invaluable partner; thank you Gary. Professors David Forte, Billy Kosteas and Barbara Margolius - your trustworthy, your temperance and your willingness to go beyond the call of duty is truly inspirational. Professors Carole Heyward, Marvin Thrash, Tatyana Guzman and Joanne Goodell - you give me the hope that 㽶ֱ will emerge even better in very difficult times like these keep up the good work. And for all of the other members of the 㽶ֱ family whose efforts really make a difference in the lives of so many people, thank you for everything that you do for our university. III. Report of the President of the University President Harlan Sands first thanked all the Senators and Senate President Bill Bowen for his service and ability to speak truth to power. He thanked Senate Secretary Vickie Coleman Gallagher and Senate Vice President Gary Dyer. It is a tremendous amount of work. President Sands stated that our first commitment was to get through the spring semester. Since the coronavirus hit us, it was to get as many students through. Thank you to all faculty who made this happen. The womens basketball coach was likely the 5th person in Ohio to be diagnosed with the Corona virus and he is still recovering, after a stint in the hospital. We are leading a statewide initiative among all 14 public universities. How will we repopulate Fall semester? How will we define the new normal for 㽶ֱ given the economic realities? Let me lay it out in direct terms. The governor has asked to look at 20% cuts for FY 2020. Revenue for 2020-21 is not pretty. About 2/3 is from tuition and the other 1/3 is from State Share of Instruction (SSI). Our enrollments are under pressure too. We doubled our commitment to need-based aid to $2 Million. We have been fiscally responsible at 㽶ֱ. We have built on that, and we have a good foundation, but no planning can predict some of these scenarios. We will be working on that with you and talking about options and rolling them out. Ive been deliberate about rolling this out and want it to be tied to our strategic priorities. It will be in short-term and long-term. For fall, we have an internal committee set up. What is an acceptable risk level? It is different than an office building with one entrance and one exit, where people go to their offices. We are like having multiple sporting events all at once. We are reviewing testing, racing, and separation. What should always guide us are our strategic priorities and our core mission. I hope we learn more in the next few weeks with the soft openings. The latest we can decide is early to mid-June. We need to give students and faculty time to plan for fall. If we wait that long, we may dissuade some students who might make a decision for fall. Senator Beth Ekelman asked if the President is planning on expanding the Task Force on 㽶ֱ 2.0 to include more faculty representation. There is no representation from Sciences and Health Professions. She asked if there will be representation from colleges. President Sands responded not yet, but he will come forward with some ideas and then move toward a larger set of input to AAUP, programs, etc. Senator Judy Ausherman inquired if we will be hiring a company to help with a virtual graduation. President Sands replied yes, it is being considered. Took a lot of recommendations for this. Yes, we have a commitment from speakers and special guests to create something for our students. We will also tell all our students that they will still have the opportunity to walk; the first time we can put on a safe commencement, they will have the opportunity to join us. IV. Election Results Faculty Senate Secretary Vickie Coleman Gallagher reported that as everyone knows, for the first time ever, we went to an electronic ballot with the help of Chris Pokorny of the Graduate College who helped us put together the electronic ballot. Everything else was done the same way. The Senate Nominating Committee consisting of Jorge Gatica, Tatyana Guzman, Jennifer Hostutler, nominated Professors Chieh-Chen Bowen (Psychology), Ashutosh Dixit (Marketing) and Robert Krebs (BGES) for Faculty Senate President and Professor Rachell Carnell (English) for Faculty Senate Secretary. Professor Robert Krebs was elected President and Professor Rachell Carnell was elected Secretary. Professor Gallagher also announced the results of faculty elected to various Senate Standing Committees and other University Committees: University Faculty Affairs Committee Chieh-Chen Bowen, Assoc. Prof. (Psychology) Joanne Goodell, Prof. (Teacher Ed.) Andrew Slifkin, Assoc. Prof. (Psychology) Diversity and Inclusion Committee Don Allensworth-Davies, Assoc. Prof. (Health Science) Jorge Gatica, Prof. (Chemical Engineering) Kimberly Fuller, Asst. Prof. (Social Work) Budget and Finance Committee William Bowen, Prof. (Urban Studies) Jorge Gatica, Prof. (Chemical Engineering) Board of Trustee Rachel Carnell, Prof. (English) Academic Misconduct Review Committee Michele Kwiatkowski, Clin. Assoc. Prof. (Nursing) Copyright Review Committee Monica Gordon Pershey, Assoc. Prof. (Speech & Hearing) Patent Review Committee Michael Kalafatis, Prof. (Chemistry) Ohio Faculty Council Tied (will send out a runoff election) Robert Gleeson, Prof. (Urban Studies) Anup Kumar, Assoc. Prof. (Communication) V. University Curriculum Committee Professor Carole Heyward, chair of the University Curriculum Committee, presented the committees proposals. She noted that UCC has three items on their regular agenda and then thirteen items on the Consent Agenda. Regular Agenda: 1. Graduate a. Diversity Management, Graduate Certificate (Program Dormancy/Deactivation) (Report No. 83, 2019-2020) Approved unanimously by voice vote. b. Advanced Study in Bioethics, Graduate Certificate (Program Dormancy/Deactivation) (Report No. 84, 2019-2020) Approved unanimously by voice vote. 2. Undergraduate School Social Work Certificate (New Certificate) (Report No. 85, 2019-2020) Approved unanimously by voice vote. Consent Agenda 1. Graduate (Report No. 86, 2019-2020) a. Civil Engineering with Specializations, MSCE b. Electrical Engineering, MSEE c. Environmental Engineering, MS (Program Change) d. Nursing Education, Graduate Certificate (Program Change) e. Psychology, MA (Program Change) f. Psychology, MA (Name Change for Specialization) g. Ed.M. in Curriculum and Foundations (Name Change for Specialization) h. Change Prefixes from SPH to CSD 2. Undergraduate (Report No 87, 2019-2020) a. Computer Science, B.S.C.S. (Program Change) b. Information Systems Minor (Program Change) c. Nursing, B.S.N. (Program Change) d. Philosophy, B.A. (Program Change) e. Sport Management, B.S. in Ed. (Name Change, Prefix Change, Program Change) Approved unanimously by voice vote. VI. Admissions and Standards Committee Professor Marvin Thrash, chair of the Admissions and Standards Committee, presented the Admissions and Standards Committees proposals. He noted that A&S has two agenda items today. The first has to do with academic misconduct and second has to do with policy changes to related to academic standing. Academic Misconduct Update (Report No. 88, 2010-2020) Professor Thrash stated that the biggest change you will see is that the document has been reduced from about 60 pages down to about six pages. In the prior document, academic misconduct and the procedures associated with that were all in the same document which created a very long document and we have now separated that into a document that is six pages long. In the new document there are some updates that have been included. One of the key updates is that tools such as electronic cheating and use of contractors that have been specifically called out and identified. Another highlight is that in defining a major infraction it used to be 25% which was the demarcation between a major and minor infraction that has now been lowered to 20%. We have also defined a program infraction for someone who may have plagiarized a dissertation or a thesis. Students may be held responsible for committing academic misconduct dishonesty while enrolled in a course even if a student has withdrawn from or subsequently withdraws from a course. Students may be held responsible for academic misconduct at any point that evidence of misconduct comes to light. Degrees can be rescinded if sufficient evidence of cheating comes to light after graduation. Then finally, it is not really a change but a highlight, any member of the university community can bring allegations of academic misconduct. One more item - there is a procedures document that will be updated and that document will be coming to the full Senate sometime in the fall semester. This highlights the changes to the updates of the Academic Misconduct Policy. Senator Brian Mikelbank said that he is wondering if Prof. Thrash could speak to the major infraction and the minor infraction. He always thought that was sending a signal that cheating on something that is not worth a lot is something that is somehow of less offense to us than cheating on something that is worth more in the class. Professor Thrash gave one particular highlight. One of the changes that they did with the update to this was that, for example, if a student cheated on a homework assignment that is a small percentage of the grade, under the old policy, if they cheated on that particular homework assignment and they got an F and they went ahead and passed the class anyway, that minor infraction went away and then they go on to their next class and they would essentially starting with a clean slate again. The way things work now, if a student gets caught cheating on a very low value homework assignment, and then they get caught cheating on a second low-value homework assignment, that then constitutes a major infraction. The other thing that happens is that lets say that a student got caught cheating on a very low-value assignment in one class, they got by that and now they have moved on to another class and then they get caught cheating again on another low-value assignment, those infractions are now accumulative and so what happens is those infractions stay on a students records so if the student now accumulates two or more that then constitutes a major infraction. Professor John Holcomb may want to add to that. Professor John Holcomb noted that he is happy to comment. Coming down the pike will be this procedures document and the student conduct officer will have a centralized data-base to track both minor and major infractions. But, one of the reasons that the minor was kept in this update is that there was feeling among many of the constituencies that he worked with when drafting this that there are some misunderstandings of what cheating is. He knows that it is sometimes hard for us who are raised in the American education system to grasp but we thought hat this would give students the opportunity that if they do cheat on a minor assignment for the first time in a class that the ramifications would not be an automatic F and so it was left there partly because of our history with this minor and major infraction but to give students sort of a second chance within a course to still be able to get a good grade and not have to retake it. Approved unanimously by voice vote. Academic Standing Policy Update (Report No. 89, 2019-2020) Professor Thrash noted that this policy has to do with the Academic Standing Policy. This is something that the university currently does but it is not formalized in the Catalog but it will be assuming that this body approves it. He then highlighted the summary of changes. First, highlight incomplete grades. We are going to allow a change in academic standings in cases where a student had an incomplete grade change up to one month after the end of the semester in which the incomplete was earned. Now for graduation, the policy will allow changes to academic standing in cases where a student performs poorly in their final semester but still completes degree requirements as eligible to graduate. Then on number 3, administrative or faculty grading error, and number 4, regarding late withdrawals approved by petition this allows a change in academic standing and late withdrawal approved by college or university petition leads to an increase in accumulative GPA that would otherwise damage the students academic status. He noted that one other thing he dis want to highlight, and Professor Ausherman brought this up at our last Steering meeting, is the need to take the language in the policy and put it in gender mutual terms and he has already had that discussion with Nina Cooke and with Kevin Neal, Registrar, in an email and they have confirmed that that change will take place before it actually goes to the catalog. That summarizes this particular policy change. Approved unanimously by voice vote. VII. University Faculty Affairs Committee (Report No. 90, 2019-2020) Proposed Revision to 3344-13-03 (B) (2) Committee Membership (First Reading) Professor Joanne Goodell, chair of the University Faculty Affairs Committee, stated that UFAC has the first reading of proposed changes to 3344-13-03 (B) (2) Committee Membership. She noted that UFAC had been asked to consider this change some time back and after much discussion, UFAC came up with wording to alter the policy to read, No member shall serve more than two terms on any committee other than on those committees which the chairperson serves on the Academic Steering Committee. She noted that the reason for that is that the chairpersons who sit on the Academic Steering Committee are those committees that have the heaviest workload in terms of committee work and it takes a long time for people to get up to speed with that kind of committee work. In some cases, it is difficult to get volunteers to work on some of those committees that have a heavy workload and so in that case, we would be proposing that those committees can stay for three terms. However, UFAC would like to make sure that the committee doesnt get stacked with people on there for three terms so we put in the next sentence. In those cases, members may serve three consecutive terms so long as there would be no more than 50% of the members in their third term. We have not worked out the policy or the implementation procedures for that but we can certainly work on that to give some guidelines to the future nominating committees and Senate on how that could be implemented. The reasoning for that is UFAC really felt it important to maintain as broad a representation on committees as possible yet still maintaining the momentum in those committees where there is a heavy workload and a steep learning curve for the people entering that committee. Dr. Goodell noted that when Steering made our committee appointments last week and the chair appointments, sometimes we just dont have continuing members who can take on as the chair of the committee. So, this is partly the way of addressing that without then restricting the membership of committees to people who are willing to serve on them. Obviously, you have to be willing to serve in order to serve but by leaving it at three terms for every committee, it was felt that there would be too little representation sort of being spread around and encouraged amongst the entire faculty. Dr. Goodell added one other small thing. She noticed that after she sent this to Violet, she should have included the words, or three-term in the very last sentence of that paragraph. The last sentence should read, In staggering the membership, the one-year appointments or elections shall count as one term of the two-term or three-term consecutive limit (paragraph (D)(1) of this rule). Dr. Goodell stated that she will make that change for the second reading. Senator Beth Ekelman asked if it is clear which committee chairs sit on Steering. Professor Goodell replied that that was deliberately not put in the paragraph for the reason that we have on occasion changed those representations on Steering so it was felt that we should just leave that up to the definitions paragraph to define which committee chairs sit on Steering. It is defined somewhere in the Green Book most likely in the Steering Committee description. She will make sure that the Steering Committee description clearly defines who sits on Steering. But if we have it in each committee description, then you need to change the committee description every time you change the Steering Committee description. VIII. Budget and Finance Committee (Report No. 91, 2019-2020) Professor Tatyana Guzman, chair of the Budget and Finance Committee, reported that they only had one PBAC meeting and faculty had only limited input. It is hoped that this will definitely change for the future and that faculty will be more involved. The only financial news is that 㽶ֱ gets just over $12.2 Million of federal stimulus funds, the CAREs package. We expect to receive the first half of this money next week. About 34% of overall state revenue is from sales and individual income taxes so we can expect a sizeable hit to state revenue. On the other side, 38.6% are Medicaid expenses alone and for more people qualifying for Medicaid and more individuals applying for unemployment insurance, both state outlays are dramatically increasing. Lower expenses on one side and tax revenues on the other side and legal requirements to balance the budget puts a lot of pressure on the state budget and discretionary spending. The SSI will decline 20%. This years SSI is $77 Million and 20% is $15.4 Million. Difficult to know the changes in enrollment. Enrollment is expected to go down for next year. It is hard to forecast what the numbers will turn out to be. Oral Report Received by Faculty Senate. Senate President moved to annual reports IX. Annual Reports Dr. Bowen asked if anyone would like to adopt some of the reports and not the others. A. Student Life Committee (Report No. 92, 2019-2020) Joanna DeMarco B. Committee on Athletics (Report No 93, 2019-2020) Jeffrey Bolt C. Library Committee (Report No. 94, 2019-2020) Adrienne Gosselin D. Committee on Academic Space (Report No. 95, 2019-2020) Benjamin Baran E. Academic Technology Committee (Report No. 96, 2019-2020) Maria Gibson F. Electronic Learning Committee (Report No. 97, 2019-2020) Selma Koc G. University Petitions Committee (Report No. 98, 2019-2020) Stephanie Kent (added to the agenda) Senator Joanne Goodell reported that in this difficult and uncertain time, she was unable to complete the annual report of UFAC. She asked if perhaps an addendum can be sent out to Senate asking to accept UFACs annual report by email vote. Perhaps within the next 2 weeks? Professor Goodell then proposed a motion to postpone the approval of the Senate Annual Reports until 95% of them have been received and we then approve them by email vote. Doodle votes out on or before May 13th. The motion was seconded Dr. Gallagher commented that what she does as secretary for one of her national professional organizations is send out a doodle poll. She could send out a doodle poll for each of these and itemize each of these reports with a yes, no, abstain and part of the motion could be within two weeks before the end of the semester. Dr. Goodell said that she would amend her motion to put us on or before May 13th Dr. Bowen stated that we will have these annual reports out on or by May 13th. The motion was unanimously approved by voice vote. X. Report of the Provost and Chief Academic Officer Provost Jianping Zhu thanked the faculty for converting to online and noted that it looks like we will have a successful ending to the semester. Provost Zhu emphasized continuing support to our faculty. Probably not the end of our remote delivery, at least for part of the courses into fall. Today there is a Chronicle of Higher Education article to support non-tenure track faculty. There is a statement by faculty to support contingent faculty. 㽶ֱ has been one step ahead of this and has extended the tenure clock to all tenure track. We are ready to extend the review extensions to lecturers and professors of practice. We have also extended our GA support by another year if needed. Provost Zhu reported that Dr. John Holcomb, Vice Provost for Academic Programs, is leading a group to prepare for returning to campus. It was just formed this week. It also impacts our faculty and students. I hope you have a chance for input. We will need to include facilities and consider room capacity. This will not be adequate for social distancing. Associate Deans and Chairs are included because of scheduling. There are two faculty representatives Brian Mikelbank of Urban Studies and Andrea Corbett of BGES. There are two groups that pedagogically need considerations such as laboratories and equipment who need to return. There are also highly desirable classes that need the campus. Others can be delivered efficiently remotely. The Colleges will determine how they triage these classes. In addition, maybe freshman need the campus experience for connections and other reasons. We will not have enough space to accommodate all classes and will need to be creative. For example, if you usually have 50 students, but we can only have 30 in the room, we might capture the course electronically flip the students who come in a particular week. Senator Ekelman: One, we do have faculty who are considered high risk. I hear a lot about students, but not about accommodating faculty. Two, we are facing some challenges budget wise. There are rumors some faculty lines are cancelled. Provost Zhu: He and John Holcomb were talking about that this morning. We may have staff as well as faculty who are high risk. It could include age or medical conditions, weakened immune systems. In many areas, we dont have enough faculty with the expertise to teach a class, and we need to take that into consideration. We need to respect that and make it happen. Regarding faculty searches, as you noticed, many universities froze the hiring, and will find a solution later. We decided we need to continue our searches, since it is a long-term investment. Some departments might even be attracting faculty who are very strong and considering us. We will do what we can to continue hiring. We started with 45+ positions with visiting lines. We will come back in some areas, perhaps those not as critical to strategic priorities, but they will not completely go away and maybe continue next year. The bulk of the positions are still moving forward and working on letters of intent. XI. Report of the Student Government Association (Report No. 99, 2019-2020) SGA President Omar Wahdan stated that it has been an honor to be president in front of all these great faculty and administrators. Ive learned a lot from tips from all of you. These items will be worked on next year. Ms. Renee Betterson will be the next President of SGA. She will be hard working and diligent. She was not able to make it today due to studying for an exam. Im still on the Executive Board as Treasurer. We are waiting to rebuild in the next semester. We will also fill some positions in the fall. One concern is that of the Pass/Fail and the reversal. I wanted to give some words to That as I speak on behalf of the students. The faculty and administration have done a great job with transparency and updates to changes in syllabi, grading, etc. But, the P/F deadline on April 24th was somewhat arbitrary and did not assist students in the manner it was intended to. Realistically the last few weeks are where many points are still not tallied and projects and papers not graded. Tri-C had a much later deadline and was mindful of the students and their needs. These grades will carry with us for the rest of our lives and students should have the ability to see their grades before choosing P/F. Provost Zhu and I have corresponded about this. It is an injustice to have the deadline April 24th when other universities had a deadline after the end of the semester. We need competitive grades to compete. The entrance exams, scores, and GPA coming in to a school are important, and will affect ability to get into other programs for graduate school. There should be a time to see grades and then reverse them. Please keep in mind our students and their future. Im sure you will, because Ive seen it every day with my faculty, through emails and concerns. Thank you all for your advice this semester. Ive learned a lot about what the University does. I appreciate your consideration. We will be in good hands next year. XII. Report of the Graduate and Professional Student Association (Report No. 100, 2019-2020) Mr. Robert Gray, Co-President of the Graduate and Professional Student Association, reported that the Association met this morning to discuss a few items of importance. We want to know how to serve the graduate students for 2020-2021. It will be contingent on the future of online vs. populating the campus. For example, parking and costs, ability to convene and network, etc. We hope to build better relationships with the various colleges, deans, program directors, and this will be a priority. We also want to know what we can do to reach out to potential students to increase enrollment. We are also doing elections, and will keep you informed. We are grateful to all the faculty and those who go to bat on our behalf and all the work you do. We all cherish that and look forward to becoming successful professionals even in these difficult times. XIII. Open Discussion Time Senator Fred Smith: Question for President Sands. Dr. Bowen talked about AP and I hoped you would say something about it. I was wondering if you would. President Sands: Lets table this discussion. As a business decision, I have a good sense of how to move 㽶ֱ forward and we can vet this out and there is a lot of missing information on this. AP is designed to recruit students and I appreciate Mr. Grays offer to help. If we do this quickly and schedule a session to hear the concerns, I will wait until I hear from everyone before we go forward with it. Lets talk about this in a separate session. Senator Mohammad Othman: I wanted to bring something about repopulating campus reconsideration for those who might be at risk. There have been some Covit-19 cases among previously healthy young persons. That is a challenge that should be considered. Provost Zhu: Regarding Professor Smiths comment, yesterday we had a helpful conversation with some of our Nursing faculty and it was very helpful. What are the things we should look at and what are the things that we should pay attention to. So, yes, we will schedule more sessions meeting with the different faculty groups. XIV. New Business (Report No. 101, 2019-2020) Professor Goodell: Motion for window to reverse P/F grading choice to give students a five-day window between May 18th and 22nd to reverse a P/F to a grade and change a grade to a P/F option. The window will be open to all students regardless if they have chosen pass/fail. The motion was seconded by Gary Dyer. Professor James Marino: Uncomfortable to do this after they have seen a grade. Id prefer to keep this simple. If anything, it could be P/F for everyone. The concern is just retroactively. I dont think any future graduate entrance / admissions committee will not be considerate of the semester. Professor Ekelman: Im assuming the motion includes Sat/Unsatisfactory for graduate students in this motion? Professor Goodell: Yes, it will include both grad P/F and S/U. Students use the words P/F and faculty know it as S/U. Professor Stephanie Kent: Would this apply to summer 2020 as well? Vice Provost John Holcomb: We have not set that yet for summer. We have five summer terms. We were waiting to see how this semester goes and see how to implement and message it for summer. Dean Timothy Gaspar: Some licensure and certifications some areas do not accept P/F. Some boards of nursing require core courses to be graded. It would put our students at a disadvantage. Dr. Holcomb: There is a list of courses that are exempt. Senator Ashutosh Dixit: From the students perspective, if they are strong and they are thinking they might get an A but might be falling short. It could affect their admission, so if we allow it retroactively, Im not sure how it will make a difference. We should consider the students needs. We will be competitive with other schools if we are also considering it. SGA President Omar Wahdan: Some students may not have chosen it while others were trying to get the highest grade possible, and may still want to take advantage of it later. Senator Tracy Porter: Really appreciate the position we are in. Appreciate the comments of President Sands and Provost Zhu regarding Academic Partners and appreciate the offer to come and speak to Faculty Senate. We also understand that the College of Business is integral to a decision one way or another so we want to make sure that we have a voice. She noted that Dr. Susan Barnes is present. I wanted to invite her because she was part of the original contract. Senate President Bowen noted that we have a point of order here. We are talking about a motion brought forward by Dr. Joanne Goodell. Discussion has to be on the motion by Dr. Goodell. Senator Anup Kumar: As an advisor, Ive received emails from students about changing, and many were concerned about the 24th deadline. It is something that will put the students anxiety to rest. Keeping it open will help with the anxiety and if they need the GPA bump, will use it and will do the best they can on the final exam. It is also an incentive to do better. It could have been simpler and the deadline made it difficult. Professor Jeffrey Bolt: First, the P/F was for those who were not sure if the delivery was good for them. If we give it later to change, and they took the P/F, they may have given up and would want to take more time on a paper. Dr. Goodell: I agree, there may be some students who will make that argument, but the benefits for those who are genuinely affected outweigh the handful of students who are going to come up with that argument. There are always going to be students who are going to scam or play that decision. Vote: Yes 31 No 8 Abstain 6 Senator Chieh-Chen Bowen: During this crisis, we need clear communication with actual information. The void of information breeds rumors, gossip and speculation. It is very important that the entire Senate get that information. I propose that the full Senate meet every other week to allow truly shared governance, as needed, as determined by the Steering. (Report No. 102, 2019-2020) Professor Vickie Coleman Gallagher: Is there any concern about making a quorum? Senator David Forte: Is Steering more easily gathered and what is as determined by the Steering Commttee? Does Steering help determine the need? Is that practical? Professor Ekelman: My concern was that Steering was taking on some major questions and deliberating and a lot of perspectives were not incorporated in those discussions. It seemed like an easy way to get things through. But we didnt realize what was before Steering because we did not have an agenda before Steering to know what you were discussing. We had no idea what was going on. Decisions being made after the fact. Amendment to Bowens Motion by Forte Passed with majority Professor Goodell: UFAC can write up some guidelines, for example, alternates if someone cannot make the meeting. Professor Forte: Noted that Joanne Goodells motion is to table the motion to refer this to UFAC. Professor Forte seconded the motion. Senate President Bowen: That would mean that we will not have another Senate meeting to vote on this until the Fall. Senate Vice President Gary Dyer: Steering does not have full authority the full Senate has full authority. Professor Ekelman: It would be a big mistake to table this. Also, why does UFAC decide on this? Dr. Goodell: Proposing that UFAC come up with a procedure to get meetings scheduled on a temporary basis. Dr. Ekelman: If the motion that Senate meets every other week passes, then UFAC can come up with a procedure for temporary Senate meetings. Motion to Table and refer to committee: All against: one in favor Dr. Bowen stated that we are now back to the original motion. Amend original motion: To have the entire Faculty Senate meet every other week as needed and as needed is decided by the Steering Committee. Professor Chieh-Chen Bowen amended her original motion and removed as needed. Professor Forte stated that that would make the amendment irrelevant because the Steering Committee is piggybacking on the as needed. Get rid of the as needed and you get rid of the necessity of the Steering Committee and you get back to a simple motion that Senate meets every two weeks. Dr. Bowen stated then the question remains how do we set the agenda. It is not fair for me or the officers to set up the meetings. It is up to the Steering Committee. Somebody has to decide and that is the job of the Academic Steering Committee to decide what the agenda is going to be. Professor Kumar: amendment / substitute motion specify the number of meetings this summer. Only two meetings every two weeks and then we can vote for more meetings at that time. May 13th and May 27th. Then decide accordingly. Professor Marino seconded the substitute motion amending Professor C.C. Bowens original motion. Professor Ekelman asked to have the motion repeated. Professor Bowen stated: The entire Faculty Senate will meet every other week which means May 13th and May 27th. Professor Pettey commented that it would make more sense to make it a substitute motion that the Senate simply schedules two more meetings this year. Professor Gatica seconded the substitute motion. Dr. Bowen pointed out that the Steering Committee will need to meet to set the agenda. Vote: Yes 27 No 9 Abstain Motion passes for meetings on May 13th and May 27th. Senator Tracy Porter: AP (Academic Partnership) COB has serious concerns about it. We have some input. We dont want to enter into a partnership. They want a ten-year contract. 6 cohorts and 8 starts a year. Want to change our number of credits and the price. They only want two of our concentrations and of the revenues. Dr. Susan Storrud-Barnes: Involved with AP and inherited the contract from predecessor. Was horrified. We are taking of tuition. Brought in 11 new students. They wanted to bill us for all students we had whether they recruited them to us or not. They didnt provide click throughs, support services, etc. none of that was forthcoming. Dean Reed took it to Mageean and then to Sonali Wilson. They threatened to sue for $250K. Eventually got out of contract for $35K. They never once put forth a single deliverable. It is not a company we should ever be affiliated with. According to AACSB we cannot partner with. They do not meet these standards. It would put in jeopardy our accreditation. They want to bring down our price to $17K and down to 30 to 32 credit hourss. Only finance and Health Care. Provost Zhu: We would like to continue this conversation. Spoke to two nursing faculty who worked with AP before; learned a lot, and hope to have quick discussions next week. Senate President Bowen: Will propose to Steering that we put AP on the Agenda of our next meeting and we will talk about it in the meantime. Senate Secretary Gallagher: There were a number of things that were quite enlightening when we had this discussion in the College of Business on Monday. I was already aware of the things that Senate was talking about which were very concerning including memos from Senators Sherrod Brown and Elizabeth Warren and all kinds of other concerning information. What we have to realize what is happening right now is we apparently with our online MBA program bringing in over a $1M per year in the College of Business. AP does not want to work with Cleveland State unless they get their hands on our MBA which tells you that even in its current form, which has taken a long time to get revised and maybe we can cut back some, it tells you that its very attractive to them in this market. I have also been told that Youngstown is in a contract with them and was told that they would not be competing with any other schools in the region. I am pretty sure that Youngstown would consider us a competitor. So you take the price down in our program which would then say that not only would you need to double it but now you need to quadruple it to make the same revenue that we made before. Reduce the price and then give away 50% - the math doesnt work. Obviously, it works in their favor. Cut the price, increase the numbers, and still break even. If the COB doesnt go along, they dont want our business. Professor Dyer: All partnerships of this nature are problematic, not just AP. We need a clear direction as to what we will discuss. Provost Zhu: We are not just trying to calm different divisions down. We can work these into the contract. It is not a decision that has been made. We do have time and opportunity to influence the decision. But, as of now, it does have 65 universities that continue to work with them. Overall, it is not just with this partner, but how do we work with faculty to grow. We cannot cut ourselves out of this. How to grow international enrollment? Working with other organizations. Professor Ekelman: I am concerned that the discussion is going to happen at Steering again and not get to the Faculty Senate and if there is a need to meet about this next week I was involved with 2+2 with Tri-C and Lakeland. I was at the table at every one of those meetings. We need to be at the table for contracts with organizations such as AP. Should I make a motion that we meet as a Faculty Senate next Wednesday, May 6 to talk about AP? If there is going to be a big discussion about this at Steering and then decisions to be made or not, this is the kind of stuff that is happening when all of these discussions are happening, and then Faculty Senate is not being told what is going on. This is an exact example. Professor Ekelman: Motion that Faculty Senate meet on Wednesday, May 6, 2020 to talk about AP. (Report No. 103, 2019-2020) The motion was seconded by Professor Fred Smith. President Harlan Sands: Understand concerns. Can we meet to share more information and include those who have been part of these conversations? Senate President Bowen: The President could present information at Senate. Senate Secretary Gallagher: We were trying to include committees; Steering learned about it, but Senate was not able to be informed. Simultaneously the COB leaders were told not to talk about it with full faculty. Professor Dixit: COB faculty are sending a lot of questions. Important that all faculty and collective wisdom discuss this. The motion to meet as Senate on May 6, 2020 to discuss AP was unanimously approved by voice vote. Senator Selma Koc: Can other faculty be invited to Senate? Senate President Bowen: Yes, it is open. Senators can share the zoom link with colleagues. President Harlan Sands: Like to bring in representatives from AP, spend time on campus, and speak to faculty. A robust discussion might include them. Action: Steering will meet to determine the guests and agenda items for the May 6th full Senate. Other faculty are welcome to attend. Secretary Vickie Coleman Gallagher will work with Steering to develop protocols for managing the Zoom, attendance, and guests taking the floor. There being no further business, the meeting adjourned at 6:14 P.M. Respectfully submitted, Vickie Coleman Gallagher Faculty Senate Secretary VCG:ve ---------------- ELECTIONS Election of three faculty representatives to the University Faculty Affairs Committee for two-year terms to replace Chieh-Chen Bowen (Urban Studies), Joanne Goodell (Teacher Education), and Jill Rudd (Communication) (All eligible for re-election) Election of three faculty representatives to the Diversity and Inclusion Committee for two-year terms to replace Jorge Gatica (Chemical Engineering), Maria Gibson (Nursing), and *Jacqueline Vitali (Physics) *Not eligible for re-election Election of two faculty representatives to the Budget and Finance Committee for two-year terms to replace Jorge Gatica (Chemical Engineering) and Tatyana Guzman (Urban Studies) (All eligible for re-election) Election of one faculty advisor to the Board of Trustees for a one-year term to replace Rachel Carnell (English) (Eligible for re-election) Election of one faculty representative to the Academic Misconduct Review Committee for a two-year term to replace Michele Kwiatkowski (Nursing) (Eligible for re-election) Election of one faculty representative to the Copyright Review Committee for a three-year term to replace Monica Gordon Pershey (Speech & Hearing) (Eligible for re-election) Election of one faculty representative to the Patent Review Committee for a three-year term to replace Michael Kalafatis (Chemistry) (Eligible for re-election) Election of one alternate faculty representative to the Ohio Faculty Council for a two-year term to replace Jeffrey Snyder (Urban Studies) (Eligible for re-election)     PAGE  PAGE 11 MINUTES OF THE MEETING OF THE FACULTY SENATE APRIL 29, 2020   "01679?@ABLZgp}     $ 0 < F T ] p ~ ŽhHh[OhQhM9oh~hu)ah ~h$ h$5h=hhhh=.5 h=.5 h=5 h ~5 hx7J5 hY5hhY5 h2h5 h5 h5 h[5 hg581@AB= A  Q m n ^gd-m$ ^gdM9om$ ^gdHm$ `gdM9om$gd$m$ 8^8gdm$gd6y$a$gd%*$a$gd7     ) 4 @ F G J o p | }   ! 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